Proceedings published on CEUR-WS.org are freely accessible on the SunSITE.
Hence, there are no technical provisions (access authorization) to prevent
un-authorized use of the proceedings contents.
Being freely accessible does not mean 'public domain', however. All material
remains copyrighted.
Preconditions for publishing at CEUR-WS.org
We do not evaluate the scientific quality of submitted volumes but
expect that this is guaranteed by the editors who submit the
proceedings volume. There are a few formal rules
that your submission should fulfill (updated 2011-11-29):
The standard phrase defining the rights for readers of individual papers in
a proceedings volume is one of the two variants
"Copyright © XXXX for the individual papers by the
papers' authors. Copying permitted only for private and
academic purposes. This volume is published and copyrighted
by its editors."
"Copyright © XXXX for the individual papers by the
papers' authors. Copying permitted for private and
academic purposes. This volume is published and copyrighted
by its editors."
where XXXX is the year in which the papers were produced - typically the same year in which the
workshop took place. The copyright phrase tells readers
of your proceedings volumes the conditions under which they can
download individual papers (resp. material contained in your volume).
Make sure that the rights you obtained from the paper
authors are compatible with this phrase!
Specifically, the PDFs of the papers in your proceedings may not
include a phrase that transfers the author copyright to another
organization such as ACM/IEEE, who typically acquire exclusive copyright transfers.
Be aware that CEUR-WS.org has no obligation to track copyrights
violators. We, i.e. the management team of CEUR-WS.org and the editorial board
of Sun SITE Central Europe, take no responsibility for any damage caused by the
publication of your proceedings volume.
See
disclaimer for more details. You are the publisher of your own proceedings volume,
CEUR-WS.org is just an electronic paper store.
Formally, the management team of CEUR-WS.org and the editorial board of Sun SITE Central Europe is not obliged to provide any submitted material on the server or to guarantee a certain quality of service. In practice however, we are willing to provide this service for a virtually unlimited time. The published material must be scientific or serve academic purposes. It may not contain indecent parts or parts violating human rights. Advertisements (including logos of sponsor companies) must be avoided. Better put them on the home page of your workshop and/or give them credits in the foreword/preface of the the proceedings (if applicable).
If you collected the papers via EasyChair, you can use the script collection ceur-make, kindly provided by Christoph Lange under a Gnu GPL license. The scripts, tested under Linux so far, automate generation of the index file, the copyright form for authors, a LaTeX table of contents, and a BibTeX database for your volume.
We impose certain preconditions, in particular on the minimum size of a proceedings volume. Make sure your submissions fulfills the preconditions.
View the index file as ASCII text rather than as HTML code. Your file index.html must at least contain the title of the material and the names/addresses of the editors (normally identical to the publishers). It must use the style sheet http://ceur-ws.org/ceur-ws.css which defines some common layout for proceedings volumes. It may not contain or start executable code such as Java, Javascript, Active-X or any other type of executable code. Neither may it contain cookie definitions nor invisible pixels and the like. You can check the consistency/completeness of the submission directory by accessing it locally with your Web browser. Please do not use a Web page editor to produce index.html but rather a simple text editor like 'vi' or 'notepad'. Web page editors including MS-Office-WinWord tend to produce unreadable HTML code which we want to avoid in CEUR-WS.org. The FONT command should not be used unless for exceptional cases like a footnote or an acknowledgement. Special characters like umlauts and accents should be encoded in HTML by their command form (see latin1 and character entities) e.g ä for ä. Using 8-bit ASCII codes for such characters is likely to cause problems. Please be careful in the preparation of the file index.html. Delays in publishing a volume are mostly due to errors in that file. The management of CEUR-WS.org reserves the right for adapting the file index.html to accomodate the common style of CEUR-WS.org and to include volume numbers and similar meta information.
The submitted papers have to be written in the Latin alphabet. There are no specific restrictions on the language of the submitted papers. However, we must be able to verify the scientific nature of the papers.
The papers must be original, i.e. not published in an earlier workshop or conference or journal!
The papers in the proceedings should be in one of the following formats (ordered by preference):
HREF="paper1.pdf"rather than absolute
HREF="http://www.dept.org/paper1.pdf".
Paper files and other items should be put in the main directory rather than sub-directories of the submission directory. This allows short URLs to the citable items of a published proceedings volume. An exception to this general rule are back links to workshop home pages and home pages of scientific institutions (or research labs) organizing the workshop. Moreover, back links to editor and author home pages are welcome. Please note however that such absolute links can and will become dangling when people change their affiliation! That's also a reason why putting the proceedings online at CEUR-WS.org is probably a better idea than putting it on your home page.
We advise proceedings editors to include a link to their workshop web page in their index file of their CEUR-WS volume. This allows readers to easily locate further information about the workshop such as the call for papers. We also recommend to include a back link from the workshop page to the CEUR-WS volume.
\usepackage{times,latexsym} % use Postscript font instead of TeX times and math fonts
If you are using the older version LaTeX 2.09, then the Postscript
fonts have to be configured in the first line, e.g.
\documentstyle[times,latexsym]{article}
Note that some LaTeX installations do not include Postscript fonts.
Then you cannot use the above optimizations for PDF.
Other text processors like StarWriter and MS-Word produce
Postscript files that can be converted to readable PDF without
the abovementioned font problem.
One way is to deal with page numbers is to assign them local per paper, e.g. paper 1 has pages 1.1 to 1.14, paper 2 has pages 2.1 to 2.15, and so forth. You should in this case inform the author about their paper number so that they can produce the right page numbering of their final paper version.
If you want to supply absolute page numbers, then you need to produce an integrated proceedings document and include the page numbers from the integrated proceedings document. Absolute page numbers are preferable but they also require much more work on your side.
Most volumes in CEUR-WS.org have no data about page numbers. So, providing them is an extra service. We have no specific knowledge about suitable tools to change page numbers or merge multiple pdf files into a single one. You might want to try Pdftk, Adobe Acrobat or CutePdf.
If you want to merge several pdf files into one and create a table of contents for the merged document, you may want to use the LaTeX macro definitions by Daniel A. Sadilek, originally used for producing the aggregated proccedings file Vol-324/dsml08.pdf. Sample LaTeX styles with and without page numbers are provided at Vol-XXX/samplestyles.
zip -r sub_file.zip dir_namewhere "sub_file.zip" is the name of the submission file and "dir_name" is the name of the submission directory. For example, the command
zip -r ABCD12.zip ABCD12creates a submission file for the material contained in the directory ABCD12. Use meaningful names for the submission file, e.g. the acronym of the workshop. Under Windows, you can use packers like WinZIP, PKZIP or similar to produce the submission file. But beware: use ISO-standard file names! In particular, blank characters in file names are not allowed. Under Unix, you may also use the 'tar/gzip' commands to create the submission directory. Make sure that the submission file expands to a directory and not to files in the current directory. Subsequently, the procedures PUT (submit a proceedings volume to be published on CEUR-WS.org) and DELETE (remove a published volume) are explained. These two procedures shall be executed by one of the proceedings editors., i.e. by you. You should in particular sign the corresponding fax, and you should be the person mentioned in the clause "submitted by ..." at the end of the index file of the volume. If you are one of the editors but the technical upload is done by a person who is not one of the editors, then you should use the clause "submitted by your name, other name" in the index file.
The PUT-FAX indicates to us that you are aware of copyright issues. If the material is accepted by us you will receive a notification with the bibliographic reference of the material.
Some proceedings editors would like to get a CEUR-WS volume number assigned to their workshop in advance to the publication at CEUR-WS, for example to to include the URL of the proceedings volume in the frontmatter of the proceedings. To do so, just contact the manager of this site via email (see end of this page) and specify a deadline until which the proceedings volume will be uploaded. It is not a requirement to ask in advance for a volume number. Neither do we recommend to ask for a volume number in advance. If you have received an advance volume number, we expect that the submission will arrive before the promised deadline, and that you strictly follow the instructions for submission. Note that the assignment of a volume number is not a guarantee that your volume gets published at CEUR-WS.org. Your submission must still fulfill the preconditions. Our preferred procedure is that we assign the next free volume number to your proceedings as soon as you upload the submission file and send the accompanying PUT FAX. This creates less work on our side.
The actual date of execution of PUT/DELETE is subject to local policy of the management of CEUR-WS.org and SunSITE.Informatik.RWTH-Aachen.DE. Once deleted, a volume cannot be re-published at CEUR-WS.org.
The deadlines are very tight. Hence, you do not to check the correctness of the files before submitting them to us!
Individual published papers cannot be removed from a volume. Only the editor can remove the whole volume (procedure DELETE above). To submit the corrected version, please proceed as follows:
corrected title of paper 3 corrected name of author of paper 7 corrected link pointing to the affiliation of the first editor
We assume that you, the proceedings editors, are fully aware of the copyright requirements as discussed further above in this document and have acquired the copyright from the authors of the papers/material published in your volume.
Under rare circumstances, it can happen that already published papers later turn out to be plagiated from the work of others. We have a procedure to handle this and ask you to follow the corresponding rules in case that you become aware of such a case.
The papers and volumes published on CEUR-WS.org are freely accessible for academic and provide use. Only such use is permitted!
Many proceedings editors distribute printed versions of their proceedings volumes in parallel to the online version at CEUR-WS.org. This is fine with us as long as you (the proceedings editors) clearly distinguish it from the online version like indicated above for the case of re-publications. You may of course include a phrase like
Also published online by CEUR Workshop Proceedings (CEUR-WS.org, ISSN 1613-0073)on one of the introductory pages of your printed proceedings volume.
or
Also published online by CEUR Workshop Proceedings at CEUR-WS.org/Vol-XXX
Authors of individual papers are not restricted by CEUR-WS.org to re-publish their papers elsewhere. In fact, CEUR-WS.org does not acquire rights from authors: authors pass rights to the proceedings editors. This is typically a non-exclusive right to publish the author's paper. By doing so, authors can of course no longer publish their papers with another publisher who demands the transfer of the exclusive copyright! This would violate the earlier transfer of non-exclusive copyrights to the proceedings editors.
Commercial and non-commercial publishers interested in re-publishing complete proceedings volumes or individual papers are advised to negotiate terms with the editors of the respective volume and/or the authors of the respective papers. CEUR-WS.org is not holding the copyright to the volumes or the individual papers. Hence, we are not a party in such negotiations. The only constraint we impose is that the re-publication is clearly distinguishable from the version published at CEUR-WS.org (see above).
We forbid mirroring of the CEUR-WS.org web site or its parts. Mirroring is different from re-publication since it publishes a one-to-one copy via another Web site. A mirror would negatively affect the authenticity of CEUR-WS.org. At the end, why would anyone want to have a mirror of something that is freely accessible anyway?
M. Lenzerini: Description logics for schema level reasoning in databases. Proc. of 1st Workshop KRDB'94, Saarbrücken, Germany, September 20-22, 1994, CEUR-WS.org, online CEUR-WS.org/Vol-1/lenzerini.pdf.Use CEUR-WS.org as 'publisher' for the paper even though the respective volume is legally published by its editors. A shorter form for citing a paper can be:
M. Lenzerini: Description logics for schema level reasoning in databases. Proc. of 1st Workshop KRDB'94, Saarbrücken, Germany, September 20-22, 1994, CEUR-WS.org/Vol-1/lenzerini.pdf.A whole proceedings volume can be referenced by its ONLINE URL as follows:
Enrico Franconi, Michael Kifer (eds.): Knowledge Representation meets Databases 1999. Proc. 6th Intl. Workshop KRDB'99, Linköping, Sweden, July 29-30, 1999, CEUR-WS.org, online CEUR-WS.org/Vol-21.We also assign a persistent identifier (URN) to proceedings volumes published at CEUR-WS.org. You can use the URN instead of the ONLINE URL like shown in this example:
Massimo Melucci, Stefano Mizzaro, Gabriella Pasi (eds.): Italian Information Retrieval Workshop 2010. Proceedings of the First Italian Information Retrieval Workshop (IIR-2010), Padua, Italy, January 27-28, 2010, CEUR-WS.org/Vol-560, urn:nbn:de:0074-560-7.
We will continue to assign ONLINE URLs to new volumes. The URN is an additional identification scheme. The physical URL http://SunSITE.informatik.rwth-aachen.de/Publications/CEUR-WS/ should not be used for references! The URN is provided by Deutsche Nationalbiblothek. Individual papers do not (yet) have a URN.
Note that the ISSN number 1613-0073 identifies CEUR-WS.org as a publication series, not an individual volume within CEUR-WS.org! We recommend not to include the ISSN number in a citation of a paper that appeared in CEUR-WS.org. If you do prefer to include it, then insert the ISSN number after the label "CEUR Workshop Proceedings" or after the acronym CEUR-WS.org, not after the label of your workshop or attached to your volume number. We do not issue ISBN numbers for volumes!
